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Google Hangouts Meet is a video-conferencing platform available to all teachers and students through our FUHSD Google Accounts. Google Meet is typically used to allow you to engage in live Web conversations with your students using audio, video, and text-based chat features. However, it can also be used to record yourself presenting material from your laptop, and creates a video you can share with students. Meet doesn’t require software to be installed, but students can use it on their phone with the iOS or Android app.
We have turned Google Hangouts Meet on for all teachers and students to use to collaborate during remote teaching.
Step 1: Launch Google Meet on your laptop: https://meet.google.com/_meet
Step 3: Present your content
Step 4: Present your content
Step 5: Share your recording
Zoom is a video-conferencing platform available to all teachers and students through their FUHSD Google Accounts to sign up. During this crisis, Basic Zoom accounts using your fuhsd.org email address have the restrictions on recording time and participant numbers removed.
Zoom is a powerful platform typically used to allow you to engage in live Web conversations with your students using audio, video, and text-based chat features. Zoom requires software to be installed, but students can use it on their phone with the iOS or Android app.
The settings page is very long, so search for the keywords in each Section
Training Videos from provided by Zoom:
“Schedule a New Meeting”
When it prompts you, allow it to open Zoom.
The first time, you might want to test your speaker and microphone before hitting “Join With Computer Audio.”
You’ll see the following bar at the bottom of the screen. This is where you control different functions of the course.
You’ll also see Share Screen on this bottom menu. When you launch this, you’ll see options to share your whole desktop, a specific window, or a “whiteboard” you can draw on. (If you don’t see your slides, try making sure they’re open in the background, and try again.) Once you’re presenting, a top menu will appear with more options, including Annotation and the ability to “Stop Share.”
When you’re done, use the red “End Meeting” button on the bottom right.
Be prepared: This sounds obvious, but as an instructor, be sure to explore the features of Zoom to become as familiar as possible with the platform prior to your scheduled class.
Breakout rooms: This helpful feature allows you to split the class into pairs or small groups. I used this feature every class to break up the monotony of a full class discussion. Before splitting the class into breakout rooms, make sure students are 1) clear on the task and 2) aware of the time allocated. You can also send class announcements (e.g., Bringing you back in two minutes; Move on to _____ if you haven't already done so). I then popped into different breakout rooms to answer questions and listen to the conversation.
Chat feature: Similar to an in-person class, not all students may feel comfortable speaking out to the entire group. Be mindful that students may be using chat to contribute to the class.
Organization: Depending on the class, there can be a lot of documents to track. To avoid having an excessive number of windows open at once, I created a Google doc that included a list of links for each class. This allowed me to easily copy and paste a link in the chat.
Schedule meetings: Depending on your account, Zoom allows you to schedule meetings ahead of time. If possible, do this. Zoom must be installed in advance — this gives students a chance to test their audio and camera before their scheduled class.
Gallery View vs. Active Speaker: Each person can choose how they want to "see" everyone else in the space. As an instructor, I preferred "Gallery View" so I could see all students at once (this might be tough for larger classes).
Screen Sharing: Although you can share slides, handouts, or websites in a synchronous format, I DID NOT use this feature because students preferred to see each other's faces. Instead, I posted these as links in the chat (also sent via email and posted in the course LMS).
Record the class: In anticipation of technical difficulties or absences, record the class so students have this for future reference. Remember that you must tell students explicitly that you are recording.
Zoom has a lot of features and configurable settings for the meetings, but can only be found on Zoom’s website (https://zoom.us/profile/setting), not in the app. Most of the default settings make sense, but there are some extra features you might be interested in that aren’t accessible by default (e.g. Breakout Rooms), as well as some features you might want to disable (e.g. Virtual Backgrounds so students don’t mess around with putting images behind them).
For some of the more complicated features/settings you can also view more details on the Zoom’s Video Tutorials help website.
Go to Zoom’s website and sign in: https://zoom.us/profile/setting
On the left panel under “Personal” click “Settings” [see screenshot below]
Section: Schedule a Meeting
BLUE = my comments regarding the setting/feature
All of the settings in this section are ones that are provided to you when you schedule a meeting and can be tweaked on a per-meeting basis, so you can ignore this section (but if you find yourself always using certain options you could set them here as defaults to save you time later when making meetings)
The rest of the settings apply to features inside of the meetings, and I think at least some of them only apply to meetings going forward (they don’t take effect on a meeting already taking place).
Could use this as a timeout for disruptive students and let them back off hold after a cooloff (less severe than “remove” to kick them out the meeting entirely, as they don’t have to go through rejoin process … if you allow rejoin after remove, which is a separate setting I didn’t list).
Could also use it as an alternative to the “waiting room” feature, as a way to have chats with 1 or a few students at a time (putting everyone else on hold, and then cycling through them).
To use: Hover over a person’s video panel and click the “...” or in participants list hover over them and click “more,” then in the dropdown you can pick “put on hold” or “take off hold.” If you’ve got a disruptive student, could use this to give them a brief timeout
Annotations can let you (and your students …) put markup (drawings or text) when you’re sharing a screen (e.g. slides or a worksheet). It’s on by default, but if abused you could turn off the setting (doesn’t seem to be a way to allow only host to annotate).
Usage: after you (or someone else) has started a screen share, the annotate button gets added to the zoom toolbar (see below). Clicking on it will get you into annotate mode, and open up a separate Annotate toolbar (see below below)
Annotations toolbar look like this: (note: for “Clear” you can clear ALL annotations, just your own, or all non-host annotations).
Can share a blank whiteboard to annotate on instead of sharing your screen. Whiteboard feature is on by default, but the “auto save” feature is off by default, so you might want to consider turning it on if you use whiteboard feature and would want the whiteboard picture for future reference (it gets saved as a .png file in your local zoom folder).
This adds extra options (beyond just “raise hand”) for participants to give feedback see below … to use them need to go to the participants panel (or the “more” button depending on client). Only one icon can be active for each user at a time. You can see the icons next to each user on participant list, as well as totals (can also clear them).
The Breakout feature is off by default, and if you want to use it need to have it enabled before the meeting. It allows you to break the meeting into smaller groups that are only chatting/seeing each other, i.e. allowing small group discussions. You as host can hop in to each group to check in on their chats. When you initiate the breakout, users can choose to join their breakout room (or stay in main), and when inside can choose to leave breakout room (and later rejoin that same one), so could have a designated “question asker” pop out and ask you questions and then rejoin their group to share. As host you can trigger end of breakout session (it gives them a 60 second warning).
You can assign participants to groups automatically, manually, or pre-assign groups before the meeting. I haven’t fully tried the “pre-assign” breakout groups feature, but it seems like one way you could use it is to recreate table groups you had in the classroom (or you could do that manually mid-meeting but it’d take some time).
Puts a little clock icon next to participant’s names in the participant panel if the person has not had the Zoom app active and in-focus for more than 30 seconds (while you’re in screen sharing mode). E.g. can give indication if they’re focusing on another app on their phone or computer (note: doesn’t work for older client versions).
I haven’t tried this feature yet, but I imagine you could use the Waiting Room feature as a way to run Office Hours if you want to do series of 1-1 (or 1-to-few). Make sure to let your students know ahead of time. Thanks to Erik Shimshock at FHS who provided the bulk of this Zoom tutorial as he was exploring it for use with his math students.
Here are some guides to help school administrators, staff, teachers, students, and parents leverage Zoom for virtual learning:
Video: Settings Overview (5 mins)
Don’t use your Personal Meeting ID (PMI) to host public events. Your room is an always ongoing meeting, so generate a unique meeting ID for your classes instead
You have the following options when participants are in the Waiting Room.
When you lock your meeting, no additional participants are able to enter your class.
1. While in meeting session, click ‘Participants’ at the bottom of your Zoom window.
2. In the participants’ pop-up box, select (a) More and (b) Lock Meeting. While you’re there, you can also uncheck Allow Participants to rename themselves to prevent name changes. When the meeting is locked, no new participants can join, even if they have the meeting ID and password.
Follow the instructions to remove a person from a Zoom meeting.
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